01
Intake Gateway
Configured intake channels enter one governed queue with source provenance and a human review boundary.
EEG Operations Control Platform
The intake tracker and daily runlist for your EEG department.
EEG orders arrive by fax, email, upload, or interface. OrderFlow reads them, your team reviews and approves every one, and technologists, supervisors, and directors work the day from one live, audited tracker.
Orders arrive. Staff validate exceptions instead of retyping patient orders. Leaders can act before workflow gaps become operational breakdowns.
A product of Axiom Neurophysiology.
Live product, synthetic demo workspace — no patient information.
One connected operating model
Four layers. One accountable EEG workflow.
Order extraction is the entrance—not the identity. OrderFlow connects the work that follows, from validation and resolution through study operations, reader oversight, billing readiness, and measurable value.
02
Validation & Resolution Workbench
Staff validate auto-extracted details, resolve deficiencies, assess possible duplicates, and establish scheduling readiness.
03
EEG Operations Command Center
Role-aware oversight connects schedules, assignments, studies, readers, equipment, capacity, and daily exceptions.
04
Value & Billing Readiness Intelligence
Recorded work becomes measurable operational outcomes, billing-readiness exceptions, reconciliation context, and executive evidence.
Intake channels, controlled-release modules, identity scope, and interfaces depend on organization configuration and contracted implementation. OrderFlow complements the EHR and does not make clinical decisions.
One Axiom platform. Work and workforce, connected.
The EHR owns the clinical record. The acquisition system owns the waveform. Axiom owns the operation.
Axiom OrderFlow coordinates EEG orders, studies, equipment, reader follow-up, and billing readiness. Axiom Shift coordinates the people and coverage behind that work. Connected workspaces link clinical identities, qualifications, availability, and workload. Published availability is reviewed in OrderFlow before it is applied; each coverage view identifies the people and equipment evidence it evaluates.
Live today
- Intake, validation, readiness, studies, technologist workflow, equipment, interpretation follow-up, billing readiness and closeout in OrderFlow
- Technologist scheduling, time off and coverage lanes in Axiom Shift, published into OrderFlow as governed availability
- “Can we cover tomorrow?”: every scheduled study checked against competencies, availability and equipment, with the evidence attached
- A seven-day workforce and capacity outlook that names each risk and what would fix it
- The department read as a room rather than a table: a floor of people, studies and devices, and an equipment pool where a device only reads as ready when the checkout rules would release it
- A Command Center built around those five questions, with a director view that leads on performance instead of today's queue
- A credentialed clinical roster: competencies and privileges with effective dates, counted only once a supervisor has verified them
- Department policies and workflows, versioned, carrying the PDF a department already has, with a record of who has read the version in force
- Axiom Shift reads OrderFlow's coverage answer back, so a schedule is built against the work it has to cover
Where it is going
- Multi-site benchmarking and explainable forecasting for staffing and capacity
- Signing in through the hospital's own directory, with access decided there
- Beyond EEG: EMU, ambulatory, evoked potentials, IOM and sleep on the same model
Axiom does not replace the EHR, acquisition systems, payroll, HR platforms or physician interpretation. It is the operational layer that connects them.
See OrderFlow in action
From incoming order to operational clarity, in under two minutes.
See how governed intake becomes visible ownership, exception resolution, scheduling readiness, study and reader oversight, billing readiness, and measurable operational reporting.
Less retyping
OrderFlow extracts patient and study fields so staff validate exceptions instead of re-entering every detail.
Clearer workflow
Ownership, readiness, duplicate risk, and next action stay visible across the department.
Better reporting
Supervisors can examine year-to-date studies, workload, staffing signals, equipment, and charge follow-through.
Product film uses synthetic demonstration data only.
The problem
Fragmented EEG operations hide risk.
EEG work is often divided across order queues, EHR screens, PDFs, inboxes, local trackers, schedules, staffing lists, reading queues, equipment logs, and billing reconciliation. OrderFlow supplies the specialized operating layer between them.
- Orders, inboxes, EHR screens, schedules, and local trackers divide the operational truth.
- Missing information and possible duplicates surface after they delay the next step.
- Assignments, equipment, study progression, readers, and handoffs live in disconnected workflows.
- Supervisors see backlog and coverage pressure only after staff absorb the disruption.
- Unread studies and billing-readiness exceptions age without a single accountable view.
- Executives receive retrospective reports instead of earlier operational signals.
Manual entry burden
Every manual row costs time and focus.
Use conservative numbers from your own intake to estimate the monthly burden of manual entry and tracking.
Manual Entry Burden Calculator
Hours / month
20.0
Hours / year
240
Estimated manual-entry burden for planning only — not guaranteed savings.
How it works
From order arrival to measurable closure.
1
Receive
Orders enter through an approved intake channel.
2
Validate
Information is auto-extracted; human validation is required.
3
Resolve
Deficiencies, possible duplicates, and exceptions get owned next actions.
4
Ready
Scheduling readiness and operational ownership are established.
5
Perform
Study lifecycle, timing, checks, and equipment remain accountable.
6
Read
Reader turnaround and unresolved interpretation work stay visible.
7
Reconcile
Billing readiness and measured outcomes close the loop when configured.
Product tour
This is the actual product.
No mockups or concept art — screenshots straight from the live app, running a synthetic demo workspace. No patient information appears in any image.
axiomorderflow.com/spreadsheet
An intake tracker the whole department can trust
- Automatic study numbers that restart each year, like a paper log — without the log
- Rows group under month headers; Age and Peds/Adult derive from DOB automatically
- Ask a plain-English question and get an answer with receipts
axiomorderflow.com/review
Nothing reaches the tracker without a person reviewing it
- STAT orders sort first; email and fax arrivals show their sender
- Exact duplicates raise a loud warning before they become extra rows
- Consult & reader-awareness follow-ups age visibly until someone acts
axiomorderflow.com/studies
Technologists get a runlist, not a spreadsheet
- One ambulatory study is two jobs: the hookup, and a disconnect due exactly on time
- Out on patients shows every ambulatory device with its due-back countdown
- Big buttons fire the same audited steps supervisors see on the board
axiomorderflow.com/board
The wall whiteboard, replaced
- Every EEG cart joined to the study it's running — order number, type, room, due-back
- Set today's adult and peds readers once; every send-to-reader arrives prefilled
- Refreshes itself every minute — put it on the department TV and retire the marker
axiomorderflow.com/operations
Reads and workload stop being a mystery
- Unread studies age in buckets, with the oldest wait on a chip
- Per-reader visibility: pending now, oldest waiting, average turnaround
- One click prints the staffing report, the accreditation evidence pack, or an SBAR staffing memo
axiomorderflow.com/operations/evidence
Accreditation evidence, assembled — not hunted
- Nine printed exhibits tagged to the ABRET LAB-EEG standard or NAEC criterion they support
- Study numbering, technologist attribution, activation documentation, and a measured QI program
- A readiness checklist organizes everything that lives outside the app — policies, CE logs, sample recordings
axiomorderflow.com/charges
Billing readiness, measured in your own dollars
- Enter your chargemaster rates once (CPT-anchored) and the unbilled queue shows what is charge-ready, oldest first
- The printed Value Report: what was billed, what the system surfaced, what's still on the table — gross charges at your rates, never collections
- A Monday email brings the unread list and the charge-ready dollar total to leadership
axiomorderflow.com/outlook
Can we cover tomorrow? Answered with the evidence attached
- Seven facility days of scheduled studies checked against qualified, available technologists and the equipment forecast
- Each short day names its driver and the one fix that would change the answer
- Availability published from Axiom Shift is reviewed here before it counts
axiomorderflow.com/roster
A credentialed roster, not a list of names
- Competencies and privileges with effective dates, counted only once a supervisor has verified them
- Reader routing and coverage read the same governed identities the evidence pack prints
- Attendance and leave recorded once and synced with Axiom Shift, with the sync state shown on every record
Features
Built around real EEG department workflow.
Governed intake gateway
Extract key patient and order details from EEG order PDFs to reduce repetitive manual entry — native text reading with OCR fallback for scans.
Email & fax intake
Orders can arrive on their own: point an inbound-email or fax service at your workspace and every PDF lands in the review queue with the sender recorded.
Validation & resolution
Surface missing authorization details, order dates, and required fields before they slow the team down — STAT orders sort to the front of the queue.
Duplicate risk detection
Flag possible duplicate orders for staff review before multiple rows create confusion — exact matches raise a loud warning.
Clean intake tracker
One structured, template-driven tracker: your columns, automatic study numbers (26-001…), month grouping, and plain-English questions answered with receipts.
My Day for technologists
A time-ordered runlist: hookups at their scheduled times, disconnects due exactly when a wearable study's time is up, daily checks for admitted monitoring.
Department Board — the wall TV
The dry-erase board, alive: every cart and what it's running, today's disconnects, readers of the day, and unit coverage — refreshing itself every minute. Nobody maintains it.
Shift Report
What the crew on the clock actually did — completed studies, disconnects, hookups, activations, daily checks — for this shift and the one it relieved, on your crew's own start and end times.
Reader turnaround visibility
Unread studies age visibly — with per-reader pending loads and turnaround, and a Monday summary designed to reach leadership before referrers call.
Works with Axiom Shift (Axiom Suite)
Pair OrderFlow with Axiom Shift, our technologist scheduler: a schedule published in Shift arrives in OrderFlow as a draft availability batch a supervisor reviews, and Shift reads back per-day study counts (numbers only) so staffing follows the actual workload.
SBAR staffing requests
A ready-to-sign hiring memo in the format administration reads — Situation, Background, Assessment, Recommendation — composed from twelve months of volume and workload records.
Accreditation evidence pack
Nine printed exhibits, each tagged to the ABRET LAB-EEG standard or NAEC criterion it supports, plus a readiness checklist for everything that lives outside the app.
Charge capture — in dollars
Enter your own chargemaster rates once and the unbilled queue speaks in money: what's sitting unbilled, what's aging, and a printable Value Report of what the system surfaced — gross charges at your rates, never collections.
Equipment tracking
EEG carts and ambulatory devices with due-back dates — what is out, what comes back today, and what is overdue — checked out against order numbers, never patient names.
Live sync & exports
The tracker can mirror into Google Sheets, Excel, or SharePoint on its own, plus CSV/XLSX exports in your column order.
Order-date integrity
The order-created date comes from the order document itself — never the upload time.
Full audit trail
Every change recorded in plain English: who, what, old value, new value, and why. Deletions are highlighted and the trail is append-only; original documents follow the workspace's configured retention policy.
Role-aware by design
The right operational question for every role.
EEG staff
“See what requires attention now, who owns it, and what happens next.”
Supervisors
“Find delayed, uncovered, unassigned, or threshold-approaching work earlier.”
Directors
“Understand what changed, what is at risk, and what value is being produced.”
IT & compliance
“Evaluate tenant scope, human governance, auditability, and implementation boundaries.”
Software pilot program
Start with a focused pilot.
Evaluate OrderFlow through workflow discovery, configuration, synthetic or approved-data testing, staff validation, baseline measurement, controlled launch planning, and an outcome review. OrderFlow pilots are paid, fixed-scope engagements — not free trials — and are separate from Axiom Neurophysiology's 60-day consulting pilot.
Packaging
Sized to your program.
Axiom Clinic
Independent neurology clinics and outpatient EEG labs — one location, up to 10 active users.
Fixed monthly subscription + one-time implementation, scoped after an operational assessment. See the commercial model ↗
- Referral completeness workflow & missing-info queue
- Secure document upload & review
- Scheduling status & technician worklist
- Device checkout/return & study closure
- Dashboards, reports, audit history
Most requested
Axiom Department
Hospital EEG departments and clinic networks — unlimited users within the contracted scope.
Fixed monthly subscription + one-time implementation, scoped after an operational assessment. See the commercial model ↗
- Everything in Clinic, full-depth
- My Day workspace & supervisor operations board
- Equipment operations, shift handoff, repair queue with SLAs
- Advanced authorization & charge reconciliation
- Evidence reporting & department exports
Axiom Enterprise
Multi-site hospitals, regional EEG programs, and health systems.
Fixed monthly subscription + one-time implementation, scoped after an operational assessment. See the commercial model ↗
- Everything in Department
- Governed HL7 v2 / FHIR R4 interface workflows (separately scoped)
- Interface monitoring, quarantine & replay
- Cross-site governance & analytics
- Contractual support & service-level options
Commercial scope accounts for facilities, configuration, integrations, implementation, validation, and support. Review the commercial model → No patient information should be entered in demo or pilot environments.
FAQ
Straight answers.
Is this an EMR replacement?
No. OrderFlow is an intake and operations workflow layer. It does not replace Epic, the EMR, facility policy, or clinical oversight.
Can it process real patient information?
The current system is used with synthetic or approved test data. Production use with patient information requires completed security review, agreements, and formal readiness steps.
Does it automatically approve EEG studies?
No. It organizes intake information and surfaces missing details. Staff review and confirm everything; it makes no clinical decisions.
Can it help with staffing justification?
It can provide workload and trend data to support staffing conversations as workflow fields are configured.
Can it catch duplicate orders?
It flags possible duplicates for staff review, with the matching details shown side by side.
Does it eliminate errors?
No system eliminates errors. OrderFlow is designed to reduce repetitive manual entry and surface preventable intake issues earlier.
Can it integrate with Epic?
Axiom supports governed HL7 v2 and FHIR R4 interface workflows through a hospital’s interface engine. Each production connection is separately scoped, tested, and accepted with the customer’s interface team. OrderFlow never claims a live EMR connection before it is implemented, tested, and accepted.
How do we start?
Schedule an operational assessment. It maps your intake, study, and billing-readiness workflow and produces a scoped proposal. A paid, fixed-scope pilot follows — it uses synthetic or approved test data to validate fit, implementation boundaries, and measurable outcomes before any production discussion.
Next step
See operational control for your EEG department.
Start with an operational assessment of your intake, study, and billing-readiness workflow. A paid, fixed-scope pilot follows to validate fit, staff experience, implementation boundaries, and measurable outcomes.
Do not include patient information in demo requests.
Staffing the team that does this work? Axiom Shift is our coverage-aware scheduler for neurodiagnostic departments. The two now pair as the Axiom Suite: a schedule published in Shift arrives in OrderFlow as a draft availability batch a supervisor reviews, and Shift reads back per-day study counts so staffing follows the workload.